Undertaking portfolio administration (PPM) is the centralized administration of all initiatives inside a company to make sure that they align with the general strategic objectives, ship worth, and are executed effectively. The primary goal of PPM is to optimize the choice, prioritization, and execution of initiatives to maximise organizational advantages, reduce danger and enhance useful resource utilization. Under are free venture portfolio templates to assist with PPM.
ProjectManager’s award-winning venture and portfolio administration software program is extra dynamic than static venture portfolio administration templates. Our software program has instruments to plan, handle and monitor applications, portfolios, sources and extra. Nevertheless, for these not able to improve, we even have over 100 free venture and portfolio administration templates for Excel and Phrase that may assist. Under are just a few that handle the wants of venture portfolio administration.
1. PPM Dashboard Template
Undertaking portfolio managers should carefully monitor initiatives to make sure they’re assembly milestones, but additionally to correctly allocate sources. Utilizing this free PPM dashboard template for Excel offers them a high-level overview of the important thing efficiency indicators (KPIs) to trace and analyze the progress and efficiency of a number of initiatives. The free venture portfolio administration template identifies tendencies and helps managers make extra knowledgeable choices when managing a portfolio of initiatives.
The one downside with this venture portfolio template is that it have to be manually up to date. The information isn’t present, which makes it more durable to allocate sources and be certain that initiatives are delivering on the strategic objectives. ProjectManager is award-winning venture and portfolio administration software program with portfolio dashboards that ship real-time knowledge robotically. As soon as the baseline is ready on the Gantt chart or roadmap, our software program consistently updates to replicate precise knowledge towards the deliberate effort. Simple-to-read graphs and charts show KPIs, akin to time, value, workload and extra throughout the portfolio of initiatives. Get began with ProjectManager in the present day without cost.
2. Undertaking Consumption Template for PPM
Managing a portfolio means choosing the proper initiatives to provoke. This free venture consumption kind template for Phrase formalizes that course of to make sure that proposed initiatives align with organizational objectives and goals. Use this venture portfolio administration template to assessment and approve formally proposed initiatives to guage their feasibility and decide their precedence throughout the broader portfolio. This reduces the danger of inefficiencies or wasted sources. In the end, it results in higher outcomes, improved useful resource and danger administration and improved communications between stakeholders about expectations, objectives and necessities.
The venture portfolio template is designed to handle all the problems that must be judged when reviewing a venture for approval. These embody describing the venture, its objectives and goals. There’s additionally area to elucidate how the venture contributes to the enterprise, operational and strategic goals. The venture scope assertion is included to summarize the work that can be executed in addition to useful resource planning and an estimate of the venture’s prices. There’s a timeline, a cost-benefit evaluation and a danger administration overview. This all results in the ultimate part, which is the evaluation, which explains why the venture ought to be permitted or rejected or if extra data is required.
3. PPM Price Profit Evaluation Template
Use this free PPM value profit evaluation template for Excel to match what the group would count on to pay for a venture towards what advantages or alternatives the venture might present. That is a necessary software when figuring out whether or not a venture is viable for the portfolio or whether or not it’s higher to cross on. The extra analysis on the venture earlier than committing to it, the higher. This venture portfolio administration template is vital to figuring out if the proposed venture is an effective match.
This venture portfolio template does this by inserting a greenback quantity for each value and profit within the venture. By subtracting the advantages from the prices, the revenue, each financially and when it comes to enterprise goals and objectives, is revealed. When the advantages outweigh the prices, the venture is probably going price pursuing. Subsequently, this can be a decision-making software that every one portfolio managers will need to have of their toolshed.
4. PPM Undertaking Prioritization Matrix
One other worth venture portfolio administration template is the free PPM venture prioritization matrix template for Excel. This software helps evaluate initiatives objectively to find out which can convey worth to the group and people that may be handed on. This versatile software can prioritize initiatives, handle time and attain a consensus. The origin dates again to President Eisenhower’s administration, the place the software was referred to as an Eisenhower matrix, as he used it to assist determine what was most essential to deal with first.
The venture portfolio template is easy in design, however very helpful in execution. It’s divided into two axes, the vertical axis is split into two rows. One row is essential, the opposite not essential. The horizontal axis is split into two columns, one for do now and the opposite for do later. This breaks up the matrix into 4 quadrants. The highest left is for what have to be executed instantly, the highest proper is for that which may be scheduled shortly. The underside left is to delegate and the underside proper is to delete or transfer.
5. PPM Useful resource Capability Planning Template
Capability planning is likely one of the pillars of venture portfolio administration, which is just the method of managing sources, time, groups and work. The free PPM useful resource capability planning template for Excel is used to stability obtainable sources to fulfill the venture’s capability wants. This venture portfolio administration template helps portfolio managers sustain with altering calls for.
Utilizing this venture portfolio template permits portfolio managers to see the utilization, effort and time of groups throughout initiatives. It does this by first offering an outline of the venture after which itemizing the duties and their estimated period, together with begin and finish dates. Subsequent, there’s a listing of sources, with an hourly price for every useful resource. That’s adopted by the venture timeline and useful resource availability, utilization and remaining useful resource availability. Customers may also see who’s over or under-allocated, the useful resource utilization price and prices per useful resource.
6. PPM Undertaking Price range Template
Whereas portfolio administration is usually targeted on governance and useful resource administration, prices are at all times a part of the bigger image. That’s why it’s so essential to make use of this free PPM venture funds template for Excel. When planning on whether or not to incorporate a venture or when that call has been made and the venture’s prices should be forecast, this venture portfolio administration template helps precisely estimate what the monetary dedication can be.
This venture portfolio template lists all of the venture duties and even the subtasks. Then every process or subtask is damaged down into how a lot it’ll value to execute. There are columns to seize the deliberate labor prices, precise hours and charges. Some columns determine the supplies used, together with what number of items and the value per unit. After all, initiatives typically produce other prices, which is why there are columns for journey, tools and meals. The template can also be totally customizable so customers can add some other bills they may have.
7. A number of Undertaking Monitoring Template for PPM
Use this free a number of venture monitoring template for Excel to observe the progress of a portfolio. It captures all of the related venture data in a single doc. This venture portfolio administration template can be utilized all through the portfolio’s life cycle. Initiatives are consistently in flux and one of the best ways to allocate sources successfully is by monitoring these initiatives to grasp what they want and once they want it.
The venture portfolio template lists all of the initiatives, their duties and their dependencies. It exhibits who’s assigned to which duties, the precedence in addition to the beginning date, deliberate finish date and precise finish date. The deliberate and precise prices are additionally listed. As this knowledge is added to the template, it’s simple to see which initiatives are overspending or falling not on time. Then these initiatives that aren’t monitoring as anticipated may be adjusted to get again on schedule or inside funds.
8. Program Roadmap Template for PPM
A roadmap is a software that helps view the technique of all of the venture phases, goals, milestones, deliverables, sources, dangers, dependencies and the deliberate venture timeline. This is a useful venture portfolio administration template. Use this free program roadmap template for Excel to assist make giant choices about initiatives throughout the context of its technique, useful resource allocation and extra.
This venture portfolio template retains the venture groups and stakeholders conscious of venture goals. It’s additionally an integral a part of the method to reply rapidly to market modifications or when a venture pivots because it exhibits how these modifications will have an effect on the bigger technique. Roadmaps assist set expectations, get buy-in and replace stakeholders on progress.
9. PPM Standing Report Template
When portfolio managers must test in on the progress and efficiency of their initiatives or preserve their stakeholders knowledgeable, they will use this free PPM standing report template for Excel. This venture portfolio administration template improves communication and helps to ship venture replace displays with higher affect by capturing the present standing of initiatives when it comes to well being and progress.
The venture portfolio template covers every thing from venture data to a abstract of the venture’s standing, which incorporates accomplished work, upcoming work, venture deliverables and milestones. There’s a piece on the venture’s well being, which incorporates overviews of the funds, schedule, scope and high quality management. There are even danger and alter administration logs.
10. Useful resource Plan Template for PPM
Use this free useful resource plan template for Excel to at all times have the fitting sources on the proper time. This venture portfolio administration template does that by figuring out, itemizing and organizing all of the sources wanted to finish the initiatives in addition to figuring out the amount wanted for every useful resource, together with value and when it’s wanted within the venture.
When utilizing this free venture portfolio template, there are fields to fill in on the venture information, sources and prices. As soon as this part is accomplished, there’s a calendar to the fitting. It goes for a month, however this customizable template may be modified to replicate every week or a number of months, relying on the venture’s wants. Then fill within the calendar to plan sources and be certain that the venture is at all times coated.
How ProjectManager Helps PPM
Undertaking portfolio administration templates aren’t the perfect software to handle a number of initiatives. Initiatives are dynamic, templates are static. It’s merely a poor match. Somebody has to manually replace these templates, which takes time away from extra helpful work. Undertaking portfolio administration software program is a much better resolution. ProjectManager is award-winning venture and portfolio administration software program that has options that robotically replace in actual time, just like the venture portfolio dashboard that gives a real-time overview of venture well being with out having to do something however toggle over to the software.
Handle Sources With Roadmaps
Our highly effective venture portfolio roadmaps work higher than venture portfolio templates. Our software program can gather all of the initiatives in a portfolio and show them on a Gantt chart that may assist with useful resource administration, time monitoring and process administration. Customers can filter by assignee, venture supervisor or buyer to make forecasts. View which initiatives are open and see who’s assigned to which duties. It additionally helps spotlight key metrics to maintain stakeholders knowledgeable.
Get Detailed Portfolio Reviews
Maintain stakeholders knowledgeable with high-level and in-depth reporting options that share progress and extra. Custom-made venture portfolio reporting goes deeper into the info, producing stories on portfolio standing, duties and timelines in addition to customizing stories to see solely the info that customers need to see. There are additionally stories on variance, timesheets and workload, amongst others.
Associated PPM Content material
Undertaking portfolio administration templates are solely a small a part of venture portfolio administration. To be taught extra about the most effective methods to handle a number of initiatives, take a look at the current posts under.
ProjectManager is on-line venture and portfolio administration software program that connects groups whether or not they’re within the workplace or out within the discipline. They’ll share recordsdata, remark on the process stage and keep up to date with electronic mail and in-app notifications. Be part of groups at Avis, Nestle and Siemens who use our software program to ship profitable initiatives. Get began with ProjectManager in the present day without cost.
