Productiveness begins with a to-do record. It’s step one towards organizing your work and getting it finished. To-do lists are basically a repository of duties, however they are often far more than that, particularly in case you’re utilizing a to-do record for mission administration. To-do record apps can describe the work, prioritize it and extra.
Utilizing a to-do record app to handle tasks retains you targeted and limits distractions so that you and your workforce can full work in a well timed method. To-do record apps take a scrap of paper that the majority of us jot our duties down on and switch into a visible activity administration software for working extra effectively.
What Options Make the Finest To-Do Checklist App?
Let’s evaluation the important thing options to search for when selecting a to-do record app or to-do record software program for managing groups.
- Consumer-friendly interface: To-do record apps are supposed to streamline your workforce’s work, so that they will need to have an easy-to-use consumer interface that helps each managers and workforce members monitor duties simply.
- Calendars: Calendars are essential characteristic for any to-do record app. They’re largely used to handle tasks with an outlined timeline.
- Automation for recurring duties: Ideally, it’s best to select to-do record software program that gives automation to handle recurring duties, which saves time to go from planning to execution.
- Staff collaboration options: To-do record apps needs to be greater than mere activity lists. They need to come geared up with options equivalent to file sharing and messaging on the activity stage so workforce members can collaborate as they execute work.
- Time monitoring instruments: One of the best to-do record software program ought to assist managers hold monitor of the time that every workforce member spends on duties, to allow them to monitor labor prices. Some predominant time-tracking instruments embrace dashboards, workload charts and timesheets.
- Mission administration instruments: Mission administration instruments like Gantt charts and kanban boards are the right complement to any to-do record. Most organizations execute tasks huge and small, so having a to-do record software program with these options is good.
What’s the greatest to-do record app? That’s so that you can resolve relying in your workforce’s wants. We’ve tried quite a few the most well-liked to-do record software program for mission administration. A few of them might be accessed on-line, whereas others might be downloaded from the online, or put in in your iOS or Android gadgets.
Finest To-Do Checklist Apps of 2025
Let’s begin with the extra strong to-do record apps for mission administration. Most of those include free and paid variations that provide extra options.
1. ProjectManager
ProjectManager is award-winning software program that organizes duties and helps you’re employed extra productively. It manages your duties (and your workforce’s duties), permitting you to assign, monitor and drive progress. Greater than only a activity record, it fosters collaboration, permitting customers to share recordsdata and enhance productiveness. Better of all, it’s straightforward to make use of and there’s a free 30-day trial.
With a number of mission views, there’s a software for everybody. Use calendars to see your duties by date, activity lists to gather all of your work in a single place and kanban boards to visualise your workflow. There’s even an in-depth Gantt chart if you wish to plan and schedule your work, and switch your to-do record right into a timeline.
In ProjectManager, you possibly can assign precedence ranges to your duties and assign due dates to assist prioritize your work. You’ll be able to see this in your private to-do record or throughout tasks. As these duties add up, you possibly can filter your to-do record by the due date, proprietor, mission and extra.
Retaining monitor of your to-do record is the way you handle your time and keep on schedule. As a result of the to-do record app is on-line, it’s straightforward to replace your progress. You’ll be able to go online with any browser or working system.
If you happen to’re working with a workforce, you possibly can simply collaborate and add feedback on the activity stage. To remain up to date on progress, arrange notifications and electronic mail alerts which can be triggered every time a activity is up to date or commented on. There are even in-app notifications, so that you by no means have to go away the software.
The beauty of ProjectManager is that it might probably work as an amazing to-do record app, whereas additionally having the instruments and options to handle tasks, each huge and small. Attempt it as we speak with this free 30-day trial.
ProjectManager Professionals & Key Options
- A number of activity administration instruments together with Gantt charts, kanban boards, activity lists and extra
- Strong useful resource administration options
- Workload administration dashboards
- Has a cell mission administration app for Android and iOS
- Has a 30-day free trial
ProjectManager Cons & Limitations
- Restricted customization
- Few native integrations
- Doesn’t have a free plan
ProjectManager Pricing
- Staff: $13/consumer/month, billed yearly
- Enterprise: $24/consumer/month, billed yearly
ProjectManager Evaluations
Highlighted Consumer Evaluations
- “ProjectManager works very nicely with each massive and small-scale tasks. With the ability to use this with something from a mission involving solely two members of employees, to tons of, has been invaluable.” Peter W – from Capterra
- “We used to handle our tasks, sources, and reporting in several techniques. Enter ProjectManager. We have now consolidated techniques and work extra effectively.” Jeffrey M – from Capterra
- “Having the complete scope of actions and who’s accountable to do it, plus the time monitoring is great.” Flavio M – from G2
- “It has a superb accounting system able to calculating the time that an individual has used to develop a activity that was assigned to him, I like having the ability to collaborate with all my colleagues within the Finance sector by means of ProjectManager.” Jesus C – from G2
- “The UI of the applying is user-friendly, and it helps to determine what we’re on the lookout for with minimal effort.” Pavan H – from G2
2. Trello
Trello is a to-do record app that goals to assist groups work higher. It manages duties solely with kanban boards, because it targets collaboration. It might nonetheless work as a to-do record for people, however since work is normally a collective effort, Trello makes a robust addition to the most effective to-do record app roundup. It lists duties and organizes them by precedence. Consider it as supersized Submit-It notes on a bulletin board.
The software means that you can add pictures, notes, recordsdata, lists, labels and coloration codes. Like most kanban boards, the playing cards drag and drop from one column to the following as you progress by means of the manufacturing cycle. This lets you manage your work simpler. Like every good to-do record app, it means that you can see all of your work in a single place, together with due dates, feedback and extra. Trello is a superb software for collaborating with groups, whether or not they’re utilizing Android or iOS. Trello doesn’t supply Gantt charts, however you possibly can flip your Trello mission right into a Gantt chart with ProjectManager.
Trello Professionals & Key Options
- Customizable mission administration software
- Versatile for gentle agile work
Trello Cons & Limitations
- Kanban boards and calendars are its solely mission administration options
- Requires customers to buy add-ons for extra options
- Doesn’t have Gantt charts
Trello Pricing
- Commonplace: $5 consumer/month
- Premium: $10 consumer/month
- Enterprise: $17.50 consumer/month
Trello Evaluations
Highlighted Consumer Evaluations
- “I liked the truth that it’s so straightforward to make use of, really easy that my non-tech-savvy workers had been in a position to make use of it and I didn’t must go behind them fixing errors.” Michelle N – from G2
- “Trello’s visible simplicity and adaptability are what I like greatest.” Cagri M – from G2
3. Todoist
Todoist is a powerhouse of a to-do record. Meaning it’s a to-do record app and far more. It might add duties and due dates, and there’s an inbox that collects all of your duties as you create them—then enables you to transfer them to no matter mission they belong to. That’s on the free model. To create customized filters and labels, plus some collaboration instruments, you’ll have to purchase the paid model.
One other promoting level is that Todoist will work on virtually any platform and has browser extensions, so you should utilize it anyplace. It integrates with Gmail and Outlook in addition to Dropbox, Google Maps and extra. If you happen to’re on the lookout for a dynamic however easy-to-use to-do record app, then Todoist checks all of the containers.
Todoist Professionals & Key Options
- Job prioritization, labels and reminders
- Integrates with instruments equivalent to Google Calendar, Trello and Slack
- Customizable activity administration options
- Free plan
Todoist Cons & Limitations
- Lots of its options are solely included within the premium model
- May be arduous to study for brand spanking new customers
- Requires integrations for mission monitoring
- Lacks kanban boards
Todoist Pricing
- Newbie: Free
- Professional: $5/consumer/month, billed month-to-month
- Enterprise: $8/consumer/month, billed month-to-month
Todoist Evaluations
Highlighted Consumer Evaluations
- “I take advantage of it on a regular basis, I can put one thing in it and have it remind me or present up in my activity record days later.” Soleiman B – from G2
- “It permits us to successfully plan for our routine duties by serving to us break them down into to-do lists that are simpler to comply with.” James L – from Capterra
4. Asana
Asana is a to-do record app that helps groups plan on-line. The software program enables you to care to-do lists as easy or advanced as you want. You’ll be able to see all of your duties in a single place, set due dates and time, create activity dependencies and even automate routine duties. To-do lists might be considered as a board, timeline or calendar, plus there are collaborative options that assist groups share duties throughout tasks.
Whereas the to-do record app prides itself on simplicity, it’s not that straightforward to make use of at first except you occur to be an skilled consumer of mission administration software program. Extra troublesome is that you could solely assign one workforce member to a activity, however many duties are executed by a number of workforce members, which creates a hurdle that few customers will care to clear. There’s additionally a pricing problem. For a to-do record app that has limitations, it’s prohibitively pricey per consumer, monthly.
Asana Professionals & Key Options
- Has recurring duties and workflow automation options
- Dynamic activity monitoring reviews
- Easy-to-use activity scheduling instruments
- Has a cell mission administration app for Android and iOS
- Free plan
- Has a 30-day free trial
Asana Cons & Limitations
- Preferrred activity administration software for smaller groups
- Restricted mission administration options
- Gantt chart lacks superior mission planning options equivalent to activity dependencies, crucial path evaluation and price monitoring.
Asana Pricing
- Premium plan: $10.99/consumer/month, billed yearly
- Marketing strategy: $24.99/consumer/month, billed yearly
Asana Evaluations
Highlighted Consumer Evaluations
- “Asana could be very straightforward to make use of, intuitive for my workforce members who don’t have tech backgrounds however want to begin and contribute straight away.” Sara G – from G2
- “General, I had nice success staying organized with this mission administration software.” Mary B – from Capterra
5. ClickUp
ClickUp is a feature-rich to-do record app, with a wide range of pricing choices that enable all customers to seek out an entry level that fits their wants. Managers can customise the app nonetheless they need, which is enticing to organizations that wish to put their imprint on the software. There’s additionally quite a lot of integration that connects customers with the opposite apps they use each day. It’s not solely a to-do record app, after all, however has options to construct reviews, collaborate and extra.
Sadly, like lots of the featured to-do record apps on this record, ClickUp has a steep studying curve. The benefits of many options and being totally customizable could make the app arduous at first. Let’s simply say you’ll have to speculate time to get to know the best way to use it. The truth is, quite a lot of the positives for this app are additionally detrimental. There are variety of integrations, however not as many as different to-do record apps. The various pricing choices all have totally different options, which might make it irritating to decide on. The cell app is proscribed and the software isn’t nice for bigger groups so that you’re going to have to consider if that is the correct match for what you need.
ClickUp Professionals & Key Options
- Versatile for several types of companies and groups
- Job administration options
- Cell mission planning app accessible for Android and iOS
ClickUp Cons & Limitations
- Cluttered consumer interface, the software program customization course of might be complicated for many customers
- A few of its options aren’t designed for mission administration, however slightly for workforce collaboration equivalent to docs, whiteboards and proofing instruments
- Information might be exported in PDF format solely, which makes it arduous to view, edit and share them outdoors of ClickUp
- No free trial
ClickUp Pricing
- Limitless: $5/consumer/month
- Enterprise: $12/consumer/month
- Enterprise Professional: $19/consumer/month
ClickUp Evaluations
Highlighted Consumer Evaluations
- “ClickUp has develop into a vital software for managing error monitoring, workforce communication, and activity follow-ups.” Nebi Okay – from G2
- “I just like the design basically—crisp, and minimalistic sufficient.” Ole Okay – from G2
6. TickTick
TickTick is a cross-platform to-do record app that fosters collaboration. It means that you can make customized activity views and has a spot to even add notes. One factor most potential customers will reply to is the value, which is pretty low compared to different to-do record apps on this record. After all, there are activity administration options so as to add due dates, assign workforce members and add precedence. Lists might be shared to facilitate collaboration. Most apparently, there’s a Pomodoro Approach timer, which applies to a working technique that focuses on a activity for under 20-25 minutes. You then take a timed break and repeat the method.
As with many different to-do record apps reviewed right here, TickTick has a free model. The problem is that each the free and the premium plans have restrictions. Naturally, the free account has extra restrictions and fewer options, however the premium plan restricts the variety of duties and lists you may make. This solely is sensible in case you consider this software as a to-do record app for easy duties like having an inventory to go grocery purchasing with. Something extra superior and also you’ll need to look elsewhere. Some customers have complained about poor customer support, which might be the nail that shuts the coffin of a to-do record app.
TickTick Professionals & Key Options
- Constructed-in Calendar software helps with activity scheduling
- Kanban board view which is good for monitoring duties and processes
- Recurring activity administration options
- Pomodoro timer software helps with time administration
TickTick Cons & Limitations
- Doesn’t have a Gantt chart software
- No workload balancing options
- Some customers report sync points throughout platforms
- Solely gives an annual plan, which could not be splendid for many customers
TickTick Pricing
- Free plan: Free
- TickTick Premium: $35.99, one-time fee for annual subscription
TickTick Evaluations
Highlighted Consumer Evaluations
- “It has every part it is advisable manage your to-do lists and get them scheduled on a flexible calendar.” Erick B – from G2
- “General, it’s a well-rounded productiveness app that gives many of the options I usually use.” Rohan S – from Capterra
7. Microsoft To-Do
Microsoft To-Do is a each day planner that permits you to handle your to-do record on-line to remain organized wherever you’re. It’s nice to your private life or work in that it may be shared with buddies, household and coworkers. Duties will also be damaged down into steps with due dates, and you may even set reminders to maintain you on monitor.
Naturally, it syncs with Microsoft 365, so in case you’re already utilizing that program, that is going to be a seamless transition. Microsoft To-Do might be built-in along with your Outlook electronic mail, Home windows desktop and extra. The value is correct. The app is free and works on each Android and Apple telephones.
Microsoft To Do Professionals & Key Options
- Works nicely with different Microsoft instruments equivalent to Outlook, Groups and Microsoft 365 apps
- Pleasant consumer interface facilitates onboarding workforce members
- Easy activity record performance
- Has a cell mission administration app for Android and iOS
- Provides a free plan
Microsoft To Do Cons & Limitations
- Lacks superior activity administration instruments equivalent to Gantt charts or kanban boards
- No time monitoring options
- Its overly simplistic characteristic set isn’t splendid for managing tasks or advanced processes
Microsoft To Do Pricing
- Microsoft To Do is a free software
Microsoft To Do Evaluations
Highlighted Consumer Evaluations
- “Microsoft To Do could be very straightforward to make use of and versatile. Helps me to organize a schedule for the day with plans, actions and conferences.” Akhila V – from G2
- “I like To Do and use it each day for groups that I’m a part of, in addition to managing my very own each day duties and reminders.” Paul H – from Capterra
8. WorkFlowy
WorkFlowy is a straightforward to-do record app with an easy-to-use interface. It boils all the way down to lists of their necessities and subsequently is nice for the one that lives and dies by their activity lists. WorkFlowy creates bulleted lists in an online and cell app. You’ll be able to share the lists you make, and there are some fundamental collaboration options included within the free app (there’s additionally a paid model with extra options).
However don’t intend to make use of it for collaboration, as many different apps try this significantly better. The paid model of this to-do record app is a bit steep, however the free one is so streamlined it may not enchantment to those that need to add due dates, reminders, arrange recurring occasions or combine with calendars. You’ll be able to’t again up your knowledge, both, except you go for the paid model, which backs as much as Dropbox and has password safety.
Workflowy Professionals & Key Options
- Consumer pleasant to-do record app due to its minimalistic interface
- Accessible on internet, iOS and Android, syncs throughout gadgets
- Strong search performance helps discover and filter duties
- Can be utilized for managing duties, brainstorming or just taking notes
Workflowy Cons & Limitations
- Lacks superior activity administration options equivalent to Gantt charts, kanban boards or calendars
- Restricted workforce collaboration options
- Higher fitted to private activity administration slightly than managing groups
- Lack of reminders or notification options
Workflowy Pricing
- Fundamental: Free
- Workflowy Professional: $8.99 consumer/month
Workflowy Evaluations
Highlighted Consumer Evaluations
- “Toodledo is appropriate for fundamental and superior customers, customizable and stuffed with options.” Giorgio Z – from G2
- “Very straightforward to make use of, versatile, low cost – an amazing product.” Steve J – from Capterra
9. Toodledo
Toodledo is an internet to-do record and activity administration app. It means that you can write lengthy notes, customise lists, create structured outlines and even monitor your habits to make you extra productive. Toodledo is sweet for private duties however particularly for work. It means that you can assign duties and fasten recordsdata to these duties. You’ll be able to even monitor time spent on the mission, which is vital to maintaining on schedule.
Talking of schedules, it has scheduler options that can assist you profit from your free time. Different options embrace organising recurring duties, getting geo-based reminders and viewing duties on a calendar. After all, you’ll must pay for the higher options, equivalent to collaboration, and a few have complained in regards to the interface being unappealing.
Toodledo Professionals & Key Options
- Has options to handle recurring duties
- On-line workforce collaboration options
- Customizable activity lists geared up with folders, duties, precedence ranges and extra
- To-do record duties might be damaged into subtasks, which facilitates progress monitoring
Toodledo Cons & Limitations
- Lacks superior activity administration options equivalent to Gantt charts, kanban boards or calendars
- Consumer interface appears to be like and feels outdated
- Number of customization choices might be overwhelming for brand spanking new customers
- Cell app usability is just not as feature-rich as the online model
Toodledo Pricing
- Fundamental: Free
- Commonplace: $4.99 consumer/month
- Plus: $7.99, consumer/month
- Enterprise: Contact gross sales for customized pricing
Toodledo Evaluations
Highlighted Consumer Evaluations
- “Toodledo is appropriate for fundamental and superior customers, customizable and stuffed with options.” Giorgio Z – from G2
- “Very straightforward to make use of, versatile, low cost – an amazing product.” Steve J – from Capterra
10. Issues
Issues is a private activity supervisor that’s designed to be virtually invisible. If you happen to don’t need to have a fussy to-do record app and simply need to get all the way down to enterprise, then that is the software for you. It cuts to the chase, however not with out supplying you with the options that enable you to keep organized and attain your targets.
There’s no studying curve, and you may open the app to get going instantly. There are many keyboard shortcuts, and it’s easy to repeat textual content from different apps. The one draw back is that Issues works on Apple merchandise completely. If you happen to’re an Android or PC consumer, you’ll must look elsewhere. However in case you work on a Mac, this is perhaps the correct match for you.
Issues Professionals & Key Options
- Focus mode helps customers prioritize on time-sensitive duties
- Integrates with Apple’s Calendar and Reminders
- Offline performance helps customers hold monitor of duties even with out an web connection
- Provides a free trial
Issues Cons & Limitations
- Doesn’t have superior activity administration instruments equivalent to Gantt charts, kanban boards or workload administration charts
- Costly software in comparison with most activity administration and mission administration software program
- Works solely on Mac and iOS gadgets
- Mac customers want to purchase separate variations of the software to apply it to their Iphone, Ipad or Imaginative and prescient Professional
Issues Pricing
- Iphone and Watch: $9.99, one-time buy
- Ipad: $19.99, one-time buy
- Imaginative and prescient Professional: $29.99, one-time buy
- Mac: $49.99, one-time buy
Issues Evaluations
Highlighted Consumer Evaluations
- “Issues app comes with a phenomenal clear UI and easy philosophy on the best way to manage your duties.” Anton Okay – from G2
- “Simple to make use of, however highly effective beneath. An beautiful technique to manage your life.” Jason H – from Capterra
Why Extra Energy Is Higher When It Involves To-Do Checklist Apps
These are only a handful of the higher to-do record apps. There are a lot extra. When you look into it, you is perhaps overwhelmed, however don’t be. If you happen to’re on the lookout for a to-do record app for mission or work administration you need one which goes the additional mile. Your activity record needs to be solely one among a collection of options designed to plan, monitor and report in your duties.
Utilizing a activity administration app with instruments that enable you to by means of each section of the mission means you don’t have to leap round from one program to a different. Nonetheless, whereas to-do record apps might be very helpful, you would possibly want extra strong mission administration software program to plan, schedule and monitor your tasks.
ProjectManager is among the greatest mission administration software program for every type of tasks. Every thing is in a single place, backing up all of your knowledge, letting you already know in case you’re assembly your targets with detailed reporting and reminding you of necessary deadlines to maintain you from falling behind.
ProjectManager is on-line mission administration software program with strong activity lists that connect with Gantt charts, kanban boards and calendars. Useful resource administration instruments guarantee your workload is balanced for larger productiveness. Actual-time dashboards provide you with a high-level view and one-click reporting helps you make data-driven choices. Attempt our activity record app without cost with this 30-day trial supply.
