3 Product Owner Jira / Confluence Tips (Update 2025)

What Is Jira?

Atlassian Jira is a web-based software for work administration, venture administration and defect monitoring. It’s primarily utilized by groups in product and software program improvement. It helps agile groups with completely different venture and board sorts, for instance:

• Kanban
• Scrum
• Venture administration
• and many others.

Focused on studying to make use of Jira? We provide on-line firm seminars in English.

What Is Confluence?

Atlassian Confluence is web-based Wiki software program supporting inside collaboration in venture groups and corporations. The software integrates with Jira completely. On this mixture, it offers the perfect situations for agile groups.

Why Have Particular Product Proprietor Jira Suggestions?

By now, the function of Product Proprietor is utilized in many initiatives – even these not based mostly on the Scrum framework however merely utilizing some parts of it. The scope of the Product Homeowners’ duties differs from firm to firm, since Scrum just isn’t used persistently.

Jira, however, is a piece administration software program utilized by 14,000 Atlassian prospects worldwide. Consequently, it’s broadly used, each in conventional constellations and in trendy venture administration organizations.

As a Product Proprietor, you’ll be able to hardly get round the usage of digital instruments these days. Jira being the present world market chief for work administration, we are going to consider ideas for utilizing Jira on this article.

You may additionally like our article concerning the Function of Product Proprietor in Agile Groups.

Tasks of a Product Proprietor

As talked about above, it varies from group to group what duties a Product Proprietor takes on. Nonetheless, the next duties are sometimes a part of the tasks of the function:

• Recording and coordinating necessities
• Representing stakeholders within the staff
• Speaking internally and externally
• Product and venture advertising and marketing
• Defining the roadmap
• Describing WHAT is to be applied
• Prioritization and budgeting
• Specializing in product improvement and integration into company technique

Most of those factors will be applied with the help of Jira. The main target of Jira is on formulating the necessities and creating the roadmap.

Now look intently on the record as soon as extra. Do you discover something? There are hardly any variations between the necessities for the Product Proprietor and the function of venture supervisor. Nonetheless, the main target for the venture supervisor is extra on the venture and its profitable implementation. That is completely different for the Product Proprietor: the main target of the function is on guaranteeing that the product is profitable in the long run and that it matches the general technique of the corporate.

Learn the way venture administration with Jira works on this article.

3 Suggestions for Product Homeowners

Recording necessities, describing the WHAT, prioritizing and making a roadmap: all of those are duties you’ll be able to map in Jira as a Product Proprietor. Even when you don’t do that your self however have delegated the duty to the staff, the next ideas are certain that can assist you.

Not sure what strategy to make use of, agile, conventional or hybrid? Our article evaluating venture administration methodologies could also be simply best for you.

Tip 1: Writing Tales That Will Not Final

Writing Tales in Jira could be very simple. But, the problem is to put in writing good Tales that the staff will perceive and that embody what the stakeholders need.

Subsequently, why write Tales that won’t final?

A Story serves just one goal: implementing a requirement or a request. It isn’t designed for documentation, although it’s used for documentation in some firms.

What Are Necessities?

Necessities are practical and non-functional specs, requests and concepts. Generally, the necessities are unclear at first and develop over time. As soon as they’re particular sufficient, they are often recorded as a Story in Jira.

The place Else Are Necessities Described?

As a rule, you’ll be able to at all times use Tales.

Nonetheless, it will possibly additionally make sense to explain necessities in Confluence first after which align them with the stakeholders. Subsequently, one or a number of Tales are created from one requirement. Jira as a software lends itself to this. But, it is very important bear in mind linking the Tales in Jira with the necessities in Confluence.

What Are the Advantages of Utilizing Confluence?

When you describe the necessities in Confluence, you will have additionally discovered the suitable location for documentation. Confluence works higher for structured storage of data.

Jira is short-lived. As soon as a Story is accomplished, it disappears from the seen space and have to be looked for to be seen.

How Can This Be Additional Structured?

By default, Jira works with so-called Epics. An Epic is an enormous Story. In Jira, that is depicted as a structural aspect. Underneath an Epic, you’ll be able to subsume a number of Tales. The necessities construction can seem like within the following instance.

The construction often appears to be like like this:

1. One to a number of Epics will be created from a requirement in Confluence.
2. Underneath an Epic, there will be Story, Bug and Job.
3. Tales and Duties can once more be divided into Sub-Duties.

How Are Tales Used?

Tales are used to explain buyer advantages. Over the previous couple of years, a template has been established for describing Person Tales:

As a [role] I need [feature] in order that [value].

Instance: Because the writer of the weblog publish, I wish to convey the writing of Tales in order that Product Homeowners are supported of their each day work.

How Are Tales in Jira Introduced?

Three fields are necessary in Jira: Venture, Concern Sort and Abstract.

The template talked about above is entered within the “Description” discipline. For our instance, this implies:

Nonetheless, the introductory textual content alone is not going to be sufficient to implement the Story. Within the case of the weblog publish, we nonetheless want:

• Key phrases of the publish
• Size of the publish
• Pictures of the publish
• What ideas must be described

This implies, as a Product Proprietor, you will need to present extra data to explain the Story. To attain this, you’ll be able to simply add additional data within the Abstract or as an attachment.

One technique to enter additional data is within the type of acceptance standards.

Tip 2: Acceptance Standards for Good Tales

The acceptance standards have been added to the instance described above:

Within the instance, three acceptance standards have been recorded within the Description.

• Writing Tales, acceptance standards, and splitting Tales have been described
• Submit size of about 1,500 characters
• Paragraphs don’t exceed 3 to 4 sentences

As an alternative choice to getting into the standards within the Description, you may also use a To-do plugin. On this case, the acceptance standards are introduced as particular person entries you may also tick off.

Tip: An acceptable plugin for recording acceptance standards in Jira is e.g. Acceptance Standards for Jira by HeroCoders.

To begin working with Jira acceptance standards, nonetheless, the Abstract discipline is enough.

Tip 3: When It Will get Too A lot: Cut up Tales

Even when utilizing the hierarchy described above, some Tales can be too massive. However what precisely does too massive imply?

If a Story is simply too massive, it is not going to be potential to implement it in an inexpensive timeframe. Likewise, estimating its effort or complexity can be tough to unattainable.

If you’re a Product Proprietor working in response to the Scrum framework, your benchmark is a Dash. A Story must be described in such a means that it may be applied inside a Dash.

Focused on Jira ideas for Scrum Masters? Learn article Jira for Scrum Masters.

When you work with out Sprints, you’ll be able to work out along with your staff how in depth a Story must be at most. Most groups agree that Tales must be accomplished inside 2 weeks.

How Do I Cut up a Story in Jira?

To separate a Story in Jira, you should use the break up operate. Proper-click your Story within the Backlog, after which click on Cut up situation within the context menu that opens.

In consequence, the under dialog field will open:

For our instance, we wish to deal with proofreading (“Korrekturlesen” within the instance) and publication (“Veröffentlichung” within the instance) in separate Tales. Each Tales embody additional duties. For example, publication additionally entails including hyperlinks to the weblog publish and together with the publish within the web page construction.

For our unique Story – creating the weblog publish – that is now not related. We are able to think about the creation of the publish as executed, even when the weblog publish has not but been revealed.

That is how one can divide a narrative into significant sub-steps.

How Can the Story be Cut up in a Significant Approach?

Within the earlier instance, the division was produced from a logical perspective. We’ve got three Tales based mostly on the publishing course of:

• Writing the publish
• Proofreading
• Publication

Nonetheless, writing the publish might even have been break up into a number of Tales. For instance, into:

• Writing the introduction
• Writing of Tip 1
• Writing of Tip 2
• Writing of Tip 3
• Integrating the pictures
• Writing the conclusion

This may have been a division into particular person work steps. That is, for example, an choice when completely different groups are engaged on a Story. Or when a component is deliberate for one Dash and the remainder solely later. On this means, the publish might be created over a number of Sprints, and the Tales might be accomplished individually.

The Story may be divided functionally, e.g.:

• Writing a publish with Jira Product Proprietor ideas
• Analysis for appropriate pictures

On this case, the Story is break up into the precise writing and the picture analysis. Utilized to a software program venture, this might imply:

• Implementing the backend performance
• Implementing a frontend to function the backend

As you see, there are lots of methods and potentialities to separate a Story in a significant means. Focus on along with your staff what would work greatest and be most useful for you.

How Do You Current Dependencies?

In case you have break up a Story, that is seen in each the unique Story and the brand new Tales:

Through the Board configuration, you may also show dependencies within the Backlog (and even on the Board) in textual content type. To do that, acquired to the configuration (Board Settings) on the prime proper:

Go to Card structure (1) after which add “Linked points” to the Backlog view (2). Please don’t forget to click on on “Add” (3) as nicely.

When you return to the Backlog now, the dependencies can be displayed under the Abstract.

Thus, you will note the dependencies of Tales in textual content type under one another.

Conclusion – Utilizing Jira as a Product Proprietor Is Simple, However …

The guidelines talked about above make it simple to make use of Jira as a Product Proprietor. Tales are fast and straightforward to create in addition to construction. Together with Confluence, necessities will be recorded in a clear and sustainable means.

By describing the Jira acceptance standards, it turns into clear what a Story should include. And if a number of individuals are engaged on a Story, or a Story merely turns into too massive, there may be a straightforward answer: merely break up it into a number of Tales.

But, as with many issues: the satan is within the particulars.

The Weblog Sequence “Jira for Roles in Venture Administration”

This text on Jira and Confluence is a part of a sequence during which we describe the choices the instruments present for various roles. Discover an summary under:

Our remaining ideas

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And join our bi-weekly weblog publication with data on extra sensible articles, eBooks, and many others. to enhance your venture administration maturity degree.

Are there any Product Proprietor Jira ideas you are feeling we’ve got missed? In that case, please write to us within the remark space.

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