To-do lists are a common device for managing work, well-liked amongst each managers and workers due to their simplicity, the transparency they supply and their effectiveness in terms of monitoring the progress of a venture.
They are often custom-made to suit the preferences of every staff, from easy checklists that log the completion of duties, to detailed to-do lists which might be used to trace numerous elements of duties equivalent to this Google Sheets to-do listing template.
Why Use This Google Sheets To-Do Checklist Template?
This free Google Sheets to-do listing template helps staff leaders equivalent to venture managers or enterprise managers assign duties to their staff members and monitor their proportion of completion, precedence stage, estimated value and notes.
One of many important benefits of utilizing this Google Sheets to-do listing template is that it may simply be shared with venture stakeholders by merely copying and pasting a hyperlink to it, which makes it extra handy than sharing information by e mail. It additionally has share settings that permit staff leaders to find out who can entry the file and who has enhancing permissions, which is useful when sharing with exterior stakeholders equivalent to shoppers. Extra importantly, this Google Sheets template permits groups to collaborate on-line in actual time, which is beneficial for bigger groups and fast-paced initiatives.
Whereas utilizing a template is usually a possible resolution, it isn’t as highly effective as venture administration software program. ProjectManager is award-winning software program that may assist hold monitor of duties with options like kanban boards, Gantt charts, process lists, calendars and extra. Undertaking managers can create a to-do listing on the kanban board, add a precedence stage and process particulars and monitor its progress via numerous phases. From there, swap to a different venture view just like the Gantt chart to control prices and related due dates and decide the venture’s total length. Get began with ProjectManager without cost immediately.
Free Google Sheets To-Do Checklist Template
One of the simplest ways to find out if this Google Sheets to-do listing template is an effective match in your staff is to strive it and examine it in opposition to different comparable options equivalent to Excel templates or venture administration software program. To take action, click on the picture under to entry this template without cost, then make a replica so you possibly can edit it.
Merely fill out the fields to trace your staff’s work, aside from the proportion of completion and progress columns, which have drop-down menus so customers can choose an possibility as they make progress on duties.
Utilizing a Google Sheets To-Do Checklist Template: Professionals & Cons
Now that we’ve defined the contents and total performance of this to-do listing for Google Sheets, let’s take a more in-depth take a look at the primary benefits and drawbacks of utilizing it to handle duties.
Professionals of Making a To-Do Checklist in Google Sheets
As acknowledged above, sharing and collaboration are among the important explanation why groups select Google Sheets venture administration templates. However there are different advantages. Listed here are a few of them.
- Free various to process administration software program
- Google Sheets is turning into the usual for distant groups over different spreadsheet software program like Excel
- Simpler to grasp than Excel
- Cloud-based to-do lists that don’t require downloading or saving information
Cons of Making a To-Do Checklist in Google Sheets
Whereas Google Sheet templates are useful, they’re not the most effective process administration device a staff can use. For instance, venture administration software program gives way more superior process administration options, equivalent to Gantt charts, kanban boards, dashboards and extra.
- Lack of options in comparison with process administration software program
- Restricted venture monitoring performance, not strong sufficient for monitoring venture progress, value and useful resource utilization
- Updating and adjusting the Google Sheet to-do listing to mirror progress is a labor-intensive course of that requires extra guide enhancing than process administration software program
ProjectManager’s Job Administration Instruments Are Higher Than a Google Sheets To-Do Checklist Template
Let’s discover the duty administration options that make ProjectManager a better option for managing duties than Google Sheets.
Use A number of Job Administration Instruments
As acknowledged above, ProjectManager has a number of process administration views together with process lists, Gantt charts, kanban boards and venture calendars which permit staff leaders to assign duties to their staff members, make timelines for his or her completion, estimate prices and monitor progress. Every of those instruments gives a special perspective for managing work.
Gantt charts are perfect for making visible venture schedules, figuring out their crucial path, linking dependent duties collectively and estimating the general length of initiatives.
Kanban boards, alternatively, are good for managing the varied phases of a workflow or course of. They’re best for groups with recurring duties that they execute repeatedly. As soon as process particulars equivalent to precedence stage, recurrence, tags and assignee are added, use the customized columns within the kanban board to pull and drop process playing cards to trace progress.
One other benefit of utilizing ProjectManager’s process administration instruments over a Google Sheets to-do listing is they permit venture managers to trace many particulars about duties together with:
- Job description and class tags
- Due dates
- Precedence stage
- Share of completion
- Estimated vs. precise prices
- Estimated vs. precise length
- Assignees
- Job recurrence frequency
- Subtasks
- Feedback & file attachments
- Customized fields for monitoring quantitative and qualitative elements of venture duties
Handle Time, Sources and Observe Prices
ProjectManager’s process administration instruments sync with real-time knowledge dashboards, timesheets, workload administration charts, and studies, which are perfect for monitoring timelines and the utilization of sources and their associated prices.
Nonetheless need to know how you can use this Google Sheets to-do listing template? We’ve coated how you can make the most of this template so you should use it essentially the most successfully.
Use This Google Sheets To-Do Checklist Template
Step one while you open this template is to make a replica by clicking “File” on the high left nook navigation bar after which deciding on “Make a replica” from the dropdown menu. This lets you edit your copy of the template, which opens as a view-only Google Sheets file by default. When you’ve carried out so, observe these steps to start managing duties with this Google Sheets to-do listing template.
1. Checklist Duties and Assign Them to the Workforce
When you obtain the to-do listing, start writing the duties that will likely be executed, in addition to a reputation to establish them and point out who will likely be answerable for their execution. If wanted, extra data could be added within the “Notes” column, and even a further column could also be added.
2. Estimate Job Period and Outline Due Dates
As soon as venture duties are recognized, the following step is to estimate their length as this lets you set due dates for his or her completion. This data can then be used to make a venture schedule.
3. Monitor Prices and Observe Budgets
Any group wants to trace the prices of executing venture duties. These prices could be calculated by measuring the work hours that workers will spend on them, the uncooked supplies that will likely be required and the gear that will likely be utilized. Estimate these prices and examine them in opposition to the precise value of duties to maintain monitor of budgets.
4. Observe Undertaking Progress
Workforce members can use the proportion of completion and progress columns to indicate the progress they’ve made on their assigned duties. This retains managers up to date on their progress and retains groups on the identical web page.
Extra Undertaking Administration Templates for Google Sheets
Many instruments can be utilized to plan, schedule and monitor duties, workflows and initiatives apart from to-do lists. That’s why we’ve created dozens of venture administration templates for Google Sheets.
Google Sheets Calendar Template
This free Google Sheets template permits groups to plan and schedule duties utilizing a calendar interface, best for conserving monitor of the initiatives a corporation executes in a yr.
Google Sheets Price range Template
Estimate the prices of sources and monitor them all through the execution part of initiatives with this Google Sheets price range template.
Google Sheets Gantt Chart Template
Make visible timelines on-line with this Gantt chart template for Google Sheets by merely making a process listing and getting into due dates.
Associated Content material
Job administration is likely one of the most important tasks of a venture supervisor. Discover our blogs, guides and templates to grasp this venture administration space.
For those who’re searching for a to-do listing device that may go the space, strive ProjectManager. Our software program is absolutely loaded with all the duty administration options listed above and extra that can assist you plan, monitor and report in your venture. Keep on monitor and work extra productively. Get began with ProjectManager without cost.
